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🎓 For Skills Development Providers

Run Your Training Business, Not Paperwork

Replace filing cabinets and spreadsheets with a complete digital system for managing learners, collecting evidence, and generating QCTO-compliant exports.

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What You'll Achieve

⏱️

80% Less Admin Time

Automate data entry, evidence organization, and export generation.

✅

100% Audit-Ready

Complete audit trails and organized evidence for QCTO verification.

📊

One-Click MIS Exports

Generate validated QCTO01 and QCTO02 files instantly.

Your Workflow with skillSYMS

1

Register Learners

Import learners via CSV or add individually. SA ID validation included.

2

Manage Programmes

Link learners to accredited qualifications and track enrolments.

3

Collect Evidence

Digital PoE with checklists. Learners can self-upload evidence.

4

Record Assessments

Log assessment and moderation results with full history.

5

Generate Exports

One-click QCTO MIS exports with built-in validation.

6

Issue Certificates

Create verifiable Statements of Results with QR codes.

Features Built for Training Providers

Bulk Learner Import

Upload hundreds of learners at once via CSV with automatic validation.

SA ID Validation

Built-in South African ID number validation with privacy protection.

Digital PoE Repository

Secure cloud storage for all learner evidence with version control.

Evidence Checklists

Create checklists per qualification to ensure completeness.

QCTO MIS Exports

Generate QCTO01 (Provider Data) and QCTO02 (Learner Data) files.

Export Validation

Built-in validation catches errors before QCTO submission.

Statement of Results

Issue official SORs with QR verification codes.

Complete Audit Trail

Every action logged for QCTO audits and POPIA compliance.

Multi-User Access

Role-based access for admin, facilitators, assessors, and moderators.

Common Questions

How long does it take to set up?
Most providers are operational within 1-2 weeks. We provide bulk import tools for existing learner data and hands-on onboarding support.
Will my data be secure?
Yes. All data is encrypted at rest and in transit. We're POPIA compliant with full access controls and audit logging.
Can I import my existing learner data?
Absolutely. We provide CSV templates and import tools to migrate your existing learners, programmes, and enrolments.
What if I have multiple accreditations?
skillSYMS supports multiple programmes and qualifications under a single provider account.
"We went from spending 2 days on MIS exports to 20 minutes. The validation catches errors before we submit, so no more rejections from QCTO."

Sarah M.

Quality Manager, ABC Training Academy

Frequently Asked Questions

Do you support all QCTO qualification types?
Yes, skillSYMS supports occupational certificates, occupational qualifications, and part-qualifications registered with QCTO.
Can learners access the system?
Yes. Learners can view their progress, upload evidence to their PoE, and download Statements of Results through a secure portal.
What happens to my data if I cancel?
You can export all your data in standard formats (CSV, JSON) at any time. We also provide a grace period after cancellation.

Ready to Get Started?

See how skillSYMS can transform your skills development workflow.

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