A Dummies Guide to QCTO
Plain-English guide to South Africa's occupational qualification process — from enrolment to certification.
- QCTO workflow — learner lifecycle from enrolment to certification
- Portfolio of Evidence (PoE) — what to collect, how to organize
- SoR & EISA — Statement of Results and external assessment
- QCTO MIS exports — QCTO01/02 reporting basics
- POPIA compliance — audit-readiness for learner data
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What's Inside the Guide
A comprehensive breakdown of QCTO processes, written for humans — not bureaucrats.
Learner Enrolment
Understanding the enrolment process, required documentation, and how to get learners registered correctly from day one.
Knowledge & Practical Modules
How knowledge modules and practical skills training work together in occupational qualifications.
Workplace Experience
Managing workplace-based learning, logbooks, and employer involvement in the qualification process.
Portfolio of Evidence
What evidence to collect, how to organize it, and common mistakes that cause audit failures.
Assessment & Moderation
Internal assessment processes, moderation requirements, and preparing for EISA.
Certification & Reporting
Statement of Results, QCTO01/02 MIS exports, and the path to QCTO certification.
Who This Guide Is For
Written for everyone in the skills development ecosystem
SDPs
Training Providers managing occupational qualifications
Employers
HR & L&D teams supporting workplace learning
Assessors
Conducting assessments and collecting evidence
Moderators
Ensuring quality assurance across assessments
Learners
Understanding your qualification journey
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