QCTO Workflow Automation

Overview

Direct QCTO integration will enable automated learner registration and achievement reporting without manual file uploads. This integration is planned for future release.

Planned Feature: This integration is on our roadmap. Currently, use the CSV export feature for QCTO submissions.

Planned Capabilities

Learner Registration (QCTO01)

skillSYMS → QCTO API → Registration Confirmed

• Submit registrations directly to QCTO
• Receive immediate validation feedback
• Track registration status in skillSYMS
• Handle rejections automatically

Achievement Reporting (QCTO02)

Assessment Complete → skillSYMS → QCTO API → Achievement Recorded

• Auto-submit on qualification completion
• Real-time achievement confirmation
• Certificate number returned
• Integration with SoR generation

Certificate Verification

Enable external parties to verify certificates:

Employer → Verify Certificate → QCTO Database → Confirmed

Current Workaround

Until direct integration is available:

Manual Submission Process

1. Generate QCTO01/QCTO02 export in skillSYMS
2. Download the CSV file
3. Log in to QCTO portal
4. Upload the CSV file
5. Record confirmation in skillSYMS

See Reporting & Exporting Guide for detailed instructions.

Export Generation

skillSYMS generates fully compliant exports:

• All required fields included
• Pre-validated data
• Correct formatting
• Error highlighting

Roadmap

Phase 1: API Foundation (Q1 2025)

• QCTO API connectivity
• Authentication implementation
• Basic registration submission

Phase 2: Full Registration (Q2 2025)

• Bulk registration support
• Validation response handling
• Status tracking dashboard

Phase 3: Achievements (Q3 2025)

• Achievement submission
• Certificate number retrieval
• Automated SoR updates

Phase 4: Advanced Features (Q4 2025)

• Real-time verification API
• Employer verification portal
• Analytics integration

Stay Updated

To be notified when QCTO integration launches:

1. Subscribe to our changelog
2. Contact your account manager
3. Watch for product announcements

Feedback

We’re shaping this integration based on customer needs. If you have specific requirements:

• Contact support with your use case
• Describe your current manual process
• Share volume estimates
• Identify pain points

Your input helps prioritize features.